Property consultancy services

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15 October 2021 - Property consultancy services agreement extension

What's covered

Property consultancy services covers seven sub-categories.

Property management

Management of leasehold and freehold premises:

• Monitoring leases, advising and undertaking action on rent reviews, renewals and expiries.
• Liaising with third parties in respect to lease renewals or rent reviews.
• Monitoring and advising on lease obligations and compliance.
• Maintaining accurate lease data.
• Managing reinstatement or make good.
• Invoice management, including Opex and rental payments and reconciliation.
• Managing freehold premises, including compliance with regulatory and legislative and local authority requirements.
• Providing budgeting advice and forecasting.

Property advisory

Providing advocacy and advice:

• Strategy and planning advice relating to negotiations, acquisitions or disposals.
• Supporting or leading negotiations, disputes or variations, including liaising with parties such as LINZ Crown Government Property Group where Treaty of Waitangi impacts are relevant.
• Supporting site sourcing and procurement processes.
• Supporting construction management or implementation (e.g. fit-out).
• Writing and peer-reviewing agency business cases.
• Providing general advice such as market intelligence and benchmarking.

Market rental valuation

• Undertaking scheduled physical inspections of properties.
• Providing valuation reports to establish current market rental for leased premises.
• Providing advice and reporting regarding lease buy-outs.
• Establishing current market values of agency-owned land or buildings.
• Assisting with lease negotiations or lease or rental disputes as required.
• Advice on market conditions and trends.
• Supplying industry and market data.
• Providing expertise and/or representation for arbitration, negotiation or disputes relating to valuation.
• Advising agencies on re-valuation methodology.

Other valuation services

• Asset, plant and machinery valuation services for insurance and/or financial purposes.
• Valuation of owned property (including land) for insurance and financial purposes, including undertaking physical inspections or desktop updates.
• Providing valuation reports or certificates for the reinstatement or replacement values for lease premises/fit-out (including ground rental assessment.
• Advice on market conditions and trends to aid with forecasting and planning.
• Providing industry and market data.
• Arbitration, negotiation or dispute over any of the valuation services.

Property planning

Supporting the development or refresh of property plans, and property-related aspects of medium and long term plans such as long term investment plans.

Long term investment plans - The Treasury - Te Tai Ōhanga

Workplace strategy

• Developing workplace strategies that follow the principles set out in the Government national property strategy and Government workplace standards and guidelines.
• Inform an agency's premises search and inform workplace design and space planning.
• Evaluating premises against pre-defined workplace objectives.
• Space utilisation studies.

Workplace change management

• Research, planning and advice to support people through a change of work environment.
• Change management strategies and frameworks.
• Stakeholder and engagement plans.
• Leading and advising on change management programmes.

What’s not covered

Consultants are covered by this contract. Contractors are out of scope. A contractor is an individual being provided to an agency with no defined outcome, agreed milestones or extensive warranties.

• Construction related consultancy services, including building design, architectural services, project management and quantity surveying.
• Facilities management services, including contract management, building compliance services, repairs and maintenance, office relocation and storage, asset management services, external building services, asset care and job-logging services.
• Building Warrant of Fitness inspections.
• Concept design.
• Fit-out and refurbishment works, including internal alterations, electrical, mechanical and security services.
• Organisational change management and IT change management.
• Property portfolio management of Crown-owned property, including advising on the disposal of crown-owned estate.
• Procurement strategy and consultancy, including policy, sourcing, spend analysis, supply chain logistics and inventory management.
• External legal services and/or documentation in relation to property.

Features and benefits

• Easy access to a range of providers offering quality expertise.
• No need to openly tender.
• Transparent pricing models, providing competitive rates and value-add benefits.
• Supports the Government Property Group's strategy and objectives.
• A contract management framework, including feedback on performance to support both agencies and providers.
• Supports open engagement and building positive relationships.

Government Property Group