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Workplace and classroom furniture

Part of: Property Common Capability

This contract covers workplace and classroom furniture and related services including seating, tables, workstation accessories, furniture maintenance, repair, refurbishment, planning and design, and delivery.

Key details

Status

Current View dates

Type

Common Capability

Lead agency

Ministry of Business, Innovation and Employment

What's covered

Agencies should use this contract if their furniture requirements cover the following areas:

  • Office accommodation: Areas used primarily for undertaking desk or administration focussed activities and associated facilities and amenities such as meeting spaces, storage, kitchen and breakout, amenities, circulation and reception areas.
  • Public interface areas: Areas used primarily for face to face interactions with the clients and the public for the purposes of delivering government services, including health clinic reception areas.
  • Classrooms: Areas used for teaching primary to secondary school students.

The following goods and services are in scope:

  • Office furniture, accessories and storage
  • Public interface furniture (including clinical reception area furniture)
  • Classroom furniture
  • Workplace and classroom space planning and layout design
  • Furniture fit-out and installation services
  • Office occupancy tracking software
  • Furniture maintenance and support services
  • Furniture hire
  • Sustainable disposal, recycling and repurposing services
  • Pan-agency (furniture) asset management
  • Cable management services associated with furniture utilisation
  • Bespoke items of furniture for office accommodation and public interface areas

What's not covered

  • Technology hardware (eg desktops and laptops)
  • Whiteboards
  • Household furniture
  • Hospital furniture
  • Other specialised “operational” furniture
  • Goods and services that would not reasonably be associated with workplace and classroom furniture

Scope guide

Seating

  • task chairs
  • meeting room chairs
  • canteen/kitchen area chairs
  • couches and sofas
  • easy chairs
  • benches

Desks and tables

  • meeting tables
  • coffee tables
  • office desks (height adjustable)
  • office desks (non-adjustable)

Modern workspace

  • acoustic screens
  • acoustic pods
  • phone pods
  • cardboard desks (for working from home)
  • meeting booths
  • occupancy tracking technology systems

Storage

  • under-desk units
  • drawer units/credenzas
  • drawer accessories
  • bookcases
  • cupboards
  • filing cabinets
  • filing drawers
  • wardrobes
  • lockers

Classroom furniture

  • chairs
  • desks (non-adjustable – for group work)
  • desks (non-adjustable – for individuals)
  • stools
  • tables
  • lockers
  • dividers
  • floor cushions/mats
  • soft seating
  • bean bags
  • bookstands
  • drawers
  • tote tray shelving units
  • arts and crafts stations

Accessories

  • coat stands
  • screens/dividers
  • monitor arms
  • cable management systems
  • laptop trays

Services

  • fit-out planning and layout design
  • installation
  • maintenance, support and repair
  • furniture hire
  • sustainable disposal, recycling and repurposing
  • cable management services
  • bespoke manufacturing

How it works

Agencies invite relevant panel suppliers to submit a quote for fit-out transactions in excess of $100,000 through a Request for Quote (RFQ) process. You can then select a supplier who provides the best public value to complete that fit-out transaction.

If you want to purchase like-for-like replacements or extra furniture related to a fit-out transaction, you can purchase them from the supplier who managed the fit-out.

All other small-scale transactions, or commodity furniture purchases, can be done through your chosen commodity furniture supplier. After signing up, you can select a preferred commodity furniture supplier by filling out a form which we can send to you.

Features and benefits

  • The panel offers a range of suppliers to choose from.
  • We manage the on-going performance of the panel suppliers, including relationship management.
  • On-going reporting is available to agencies.
  • Ability to create your own online catalogue.
  • Broader outcomes initiatives including waste and emissions reduction and repurposing.

Workplace and classroom furniture broader outcomes

Savings and costs

Savings

Agencies who participate in the workplace and classroom furniture contract don't need to go through a full primary procurement process of their own, which saves time, effort and cost.

Agencies can save on average 10.2% on workplace furniture and 16.45% on classroom furniture purchases compared with the best prices outside of the contract. You can achieve further savings by buying in bulk.

Costs

There is currently no administration fee charged on this contract.

Dates and renewal details

Start date:
Current term end date:
Contract Terms:
Three years + two rights of renewal of three years.
Renewals left: two

Joining the contract

To be able to purchase from this contract agencies and school first need to join.

Joining the workplace and classroom furniture contract

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