This contract offers property consultancy services from a panel of experienced providers across seven sub-categories.
The property consultancy services contract is intended for office accommodation but may be useful in some operational property settings. The contract has seven sub-categories covering a range of service areas.
If you’re unsure whether your project is within scope of this contract, email the Property consultancy services team.
These services are for both owned and leased properties. They connect your agency’s property portfolio to your long-term strategic goals.
Learn more about property planning on the Government Property Group (GPG) website.
Understanding property planning — GPG
These services help you evaluate how space is used in the workplace and can inform changes to workplace design, particularly when a lease is expiring or agencies are co-locating.
Workplace change is when an agency changes their culture, technologies, structure or size, or makes changes to major initiatives, activities and goals. Services in this subcategory can help with:
Registered valuers offer services for owned or leased premises, like land and building valuations and rental certificates.
Services that help you with regular asset management, including whole-of-life cost analysis for re-use or disposal.
Learn more about asset management on the GPG website.
Asset management — GPG
These services help agencies address their sustainability and climate-related targets, ensuring office accommodation spaces are future-proofed and climate resilient.
Learn more about sustainability planning on the GPG website.
Energy efficiency standards — GPG
Under Te Tiriti o Waitangi/The Treaty of Waitangi, the Crown has obligations to Māori, iwi and hapū, particularly regarding property matters.
If you don’t already have well-established relationships with iwi in the region, use these services to help you engage Māori early in property-related projects and form better relationships while developing your property needs.
The contract does not cover:
These services are covered under Construction consultancy services.
These services are covered under Facilities management services.
These services are covered under Consultancy services.
These services are covered under Workplace and classroom furniture.
These services are covered under External legal services.
These services are out of scope, including advising on the disposal of crown-owned estate. Toitū te Whenua Land Information New Zealand has more information.
Crown property disposals — Toitū te Whenua Land Information New Zealand
Any other consultancy services covered under Consultancy services.
Although property consultants are covered by this contract, contractors are out of scope. A contractor is hired by an agency with no defined outcome or agreed milestones. The agency is responsible for the quality of the contractor’s work; with consultants, the consultancy company is responsible.
Each subcategory of services has a range of providers to choose from. Some providers work across multiple subcategories.
To use this contract, you first have to join. There’s more information on the joining process in this section below:
Once you’ve joined, you’ll need to determine your requirements.
Then, you can directly source a provider from the panel.
Once you’ve chosen a provider, use the Property Consultancy Services Order (PCSO) template to record the terms agreed. There might be other documentation (like briefs and variations) that you can attach as appendices to the PCSO. The PCSO template is in the Contract documents section at the top of this page.
More detail on the selection process and writing a PCSO is on the ‘Using the property consultancy services’ contract page.
Agencies participating in the property consultancy services contract don't need to go through a full procurement process of their own, which saves time, effort and cost.
This contract has secured hourly rates per consultant/provider. A full outline of the rates is available via the Online Panel Directory.
The secured rates are the maximum rate that should be charged. Agencies are encouraged to negotiate rates below the maximums, taking the nature of the engagement into account.
There is currently no administration fee charged on this contract.
We reserve the right to introduce an administration fee if required to support delivery of services to agencies.
We will notify participating agencies in advance of introducing an administration fee.
To purchase property consultancy services using this contract, your agency or school first needs to join. The steps for joining this common capability contract are the same as an All-of-Government (AoG) contract.
If this is the first collaborative contract your organisation is joining, you’ll need to:
Find more detail on these three steps at Joining AoG contracts.
Once you have completed this process, or if you’ve joined AoG contracts before, the next step is to read:
If your agency agrees to the terms of the MoU, sign and submit the online joining form. The MoU and joining form are in the Joining documents section below. You need an agency login to access it.
Once we receive your joining form, we’ll be in touch to confirm that your agency or school has been approved to participate in the contract.
You can then purchase property consultancy services using this contract.
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This section contains information which may be commercially sensitive and should not be shared publicly.
Each participant in this contract has responsibilities that they must meet as part of that contract.