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Property consultancy services

Part of: Consultancy Property Common Capability

Experienced providers across seven sub-categories with the capacity, capability and expertise to deliver quality, value for money property consultancy services. The contract scope is intended for office accommodation, but may be useful in operational property settings too.

Key details

Status

Current View dates

Type

Common Capability

Lead agency

Ministry of Business, Innovation and Employment

What's covered

Property consultancy services covers seven sub-categories.

Property management

Management of leasehold and freehold premises:

  • Monitoring leases, advising and undertaking action on rent reviews, renewals and expiries.
  • Liaising with third parties in respect to lease renewals or rent reviews.
  • Monitoring and advising on lease obligations and compliance.
  • Maintaining accurate lease data.
  • Managing reinstatement or make good.
  • Invoice management, including Opex and rental payments and reconciliation.
  • Managing freehold premises, including compliance with regulatory and legislative and local authority requirements.
  • Providing budgeting advice and forecasting.

Property advisory

Providing advocacy and advice:

  • Strategy and planning advice relating to negotiations, acquisitions or disposals.
  • Supporting or leading negotiations, disputes or variations, including liaising with parties such as LINZ Crown Government Property Group where Treaty of Waitangi impacts are relevant.
  • Supporting site sourcing and procurement processes.
  • Supporting construction management or implementation (e.g. fit-out).
  • Writing and peer-reviewing agency business cases.
  • Providing general advice such as market intelligence and benchmarking.

Market rental valuation

  • Undertaking scheduled physical inspections of properties.
  • Providing valuation reports to establish current market rental for leased premises.
  • Providing advice and reporting regarding lease buy-outs.
  • Establishing current market values of agency-owned land or buildings.
  • Assisting with lease negotiations or lease or rental disputes as required.
  • Advice on market conditions and trends.
  • Supplying industry and market data.
  • Providing expertise and/or representation for arbitration, negotiation or disputes relating to valuation.
  • Advising agencies on re-valuation methodology.

Other valuation services

  • Asset, plant and machinery valuation services for insurance and/or financial purposes.
  • Valuation of owned property (including land) for insurance and financial purposes, including undertaking physical inspections or desktop updates.
  • Providing valuation reports or certificates for the reinstatement or replacement values for lease premises/fit-out (including ground rental assessment.
  • Advice on market conditions and trends to aid with forecasting and planning.
  • Providing industry and market data.
  • Arbitration, negotiation or dispute over any of the valuation services.

Property planning

Supporting the development or refresh of property plans, and property-related aspects of medium and long term plans such as Four-year plans and Long term investment plans.

Workplace strategy

  • Developing workplace strategies that follow the principles set out in the Government National Property Strategy and Government Workplace Standards and Guidelines.
  • Inform an agency's premises search and inform workplace design and space planning.
  • Evaluating premises against pre-defined workplace objectives.
  • Space utilisation studies.

Workplace change management

  • Research, planning and advice to support people through a change of work environment.
  • Change management strategies and frameworks.
  • Stakeholder and engagement plans.
  • Leading and advising on change management programmes.

What’s not covered

Consultants are covered by this contract. Contractors are out of scope. A contractor is an individual being provided to an agency with no defined outcome, agreed milestones or extensive warranties.

  • Construction related consultancy services, including building design, architectural services, project management and quantity surveying.
  • Facilities management services, including contract management, building compliance services, repairs and maintenance, office relocation and storage, asset management services, external building services, asset care and job-logging services.
  • Building Warrant of Fitness inspections.
  • Concept design.
  • Fit-out and refurbishment works, including internal alterations, electrical, mechanical and security services.
  • Organisational change management and IT change management.
  • Property portfolio management of Crown-owned property, including advising on the disposal of crown-owned estate.
  • Procurement strategy and consultancy, including policy, sourcing, spend analysis, supply chain logistics and inventory management.
  • External legal services and/or documentation in relation to property.

Features and benefits

  • Easy access to a range of providers offering quality expertise.
  • No need to openly tender.
  • Transparent pricing models, providing competitive rates and value-add benefits.
  • Supports the Government Property Group's strategy and objectives.
  • A contract management framework, including feedback on performance to support both agencies and providers.
  • Supports open engagement and building positive relationships.

Savings and costs

Savings

Agencies participating in the Property consultancy services contract don't need to go through a full procurement process of their own, which saves time, effort and cost.

We have secured daily and hourly rates per consultant, per provider. A full outline of the rates is available via the Online Panel Directory set up specifically to assist agencies with identifying suitable providers. The secured rates are the maximum rate that should be charged and where appropriate. Agencies are encouraged to negotiate rates below the maximums taking into account the nature of the engagement.

Costs

There is currently no administration fee charged on this contract. We reserve the right to introduce an administration fee if required to support delivery of services to agencies.

Dates and renewal details

Status:
Current
Start date:
Current term end date:
Renewal details:
Three years + one right of renewal of two years.
Renewals left: one
Expiry details:
If the right of renewal is exercised, the contract will expire on 19 March 2022.

​​Roles and responsibilities

Each participant in this contract has responsibilities that they must meet as part of that contract.

Roles and responsibilities

Joining AoG contracts

To be able to purchase from this contract agencies and schools first need to join.

Joining AoG contracts

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