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Office furniture

Part of: Property Common Capability

This contract covers office furniture and related services including seating, workstation accessories, furniture maintenance, repair, refurbishment, planning and design, and delivery.

Key details

Status

Current View dates

Type

Common Capability

Lead agency

Ministry of Business, Innovation and Employment

What's covered

Agencies should use this contract if their property portfolio is primarily non-operational. This is defined as:

  • Office accommodation: Areas used primarily for undertaking desk or administration focussed activities and associated facilities and amenities such as meeting spaces, storage, kitchen and breakout, amenities, circulation and reception areas.
  • Public interface areas: Areas used primarily for face to face interactions with the clients and the public for the purposes of delivering government services.

The following goods and services are in scope.

  • Office furniture, Public interface furniture accessories and storage
  • Office Space Planning and Furniture Fit-out services
  • Furniture maintenance and support services
  • Disposal, recycling and refitting services
  • Pan-agency (furniture) asset management
  • Cable management services associated with furniture utilisation
  • Bespoke items of furniture for office accommodation and public interface areas

What's not covered

  • Technology (e.g. desktops and laptops)
  • Furniture hire – provided by a range of companies offering specialist furniture hire services
  • Whiteboards
  • Household furniture
  • Schoolroom furniture
  • Hospital furniture
  • Other specialised “operational” furniture
  • Goods and services that would not reasonably be associated with office furniture

How it works

Agencies can use any supplier on the panel that meets their office furniture requirements. Any product or service that is within the scope of the contract can be purchased from any panel supplier at any time. You don't need to select a single supplier.

Features and benefits

  • The panel offers a range of providers to choose from and freedom of choice.
  • We manage the on-going performance of the panel providers, including relationship management.
  • On-going reporting is available to agencies.
  • Ability to create your own online catalogue.

Savings and costs

Savings

Agencies who participate in the Office Furniture contract don't need to go through a full procurement process of their own, which saves time, effort and cost.

It is anticipated that savings achieved will average 10.6% compared with the best prices outside of the contract.

Costs

There is currently no adminstration fee charged on this contract.

Dates and renewal details

Status:
Current
Start date:
Current term end date:
Renewal details:
Two renewal terms of two years each, the first right of renewal has been exercised
Expiry details:
If each right of renewal is exercised, the contract will expire on 17 February 2023
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