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Rental vehicles

Part of: Travel Vehicles All-of-Government

The rental vehicles contract includes nationwide rental vehicle providers and discounted fixed daily rates to ensure agencies continue to achieve the best possible value.

Key details

Status

Current View dates

Type

All-of-Government

Lead agency

Ministry of Business, Innovation and Employment

Transitioning

This contract replaces the previous contract which expired on 2 March 2019.

Next steps

To participate and benefit from this contract, your agency (or school) must accept and agree to comply with the terms of a Memorandum of Understanding (MoU) and complete and submit the Form of Accession. See the section joining the contract.

Vehicle bookings during transition

If you make a rental vehicle booking prior to the end of the contract for use after the 3rd of March, the current contract rates and terms will be applied. For vehicle bookings made after 3 March, but prior to Services Orders being signed, please contact our travel team to assist with your vehicle booking requirements.

For questions and support, contact us via procurement@mbie.govt.nz.

What's covered

The AoG Rental vehicles contract will include three categories.

  • General Rentals and Light Commercial Rentals (available from 3 March 2019)
  • Less-Than-One-Day Rentals (available later in the year).

Each category will feature:

  • booking and managing domestic rental vehicle hire
  • competitive and transparent pricing, applied at point-of-sale
  • competitively-priced insurance options
  • account management
  • reporting.

What’s not covered

International hire rates.

How it works

Agencies can rent vehicles from any provider on the panel that meets their travel needs. To enable full flexibility, agencies can complete a Services Order with each of the panel providers.

Where your agency requires a secondary procurement process, a pricing calculator and services comparison guide are available under the contract resources section to streamline this process. Where no secondary procurement process is required, a Services Order will need to be signed with every provider that the agency wishes to rent vehicles from.

Features and benefits

The rental vehicles contract will offer:

  • low emission vehicles priced comparably to petrol and diesel alternatives
  • increased savings for agencies compared to the previous contract
  • a wider range of light commercial vehicles through the four panel providers eg utility vehicles, minibuses, cargo vans, and trucks that require a car licence only.

Benefits of the AoG travel pricing model include:

  • pre-negotiated pricing, terms and conditions which means agencies do not have to run a full procurement process to determine a preferred supplier or sub-panel
  • ability to book with one or multiple panel suppliers to best meet your agencies needs
  • removal or reduction of fees for airport-pick up, one-way hire, and delivery and collection for improved agency savings
  • free consolidated invoicing for improved contract management and time savings:
    • opt for monthly invoicing with a breakdown of charges and services
    • or use a TMS to handle invoicing.
  • a choice of booking methods:
    • direct with supplier via website, mobile application or online booking tool
    • via a TMS supplier.

Savings and costs

Savings

Agencies who participate in the rental vehicles contract don't need to go through a full procurement process of their own, which saves time, effort and cost. Estimates show participating agencies save an average of 7-40% compared to market rates through the first contract.

The calculators in the contract resources section (agency login required) provide high-level pricing comparisons across Providers' AoG daily hire rates.

Costs

Most AoG contracts include an administration fee. This fee is a simple, effective and transparent way of recovering the cost of developing, sourcing, implementing and managing AoG contracts.

Rates in this contract include an administration fee of 1.5% of the total daily hire spend. It is not applied to extras such as one-way fees, pick-up and delivery fees, refuelling or accessories.

Suppliers collect the administration fee and pass it on to MBIE - agencies don't need to make any payments to MBIE.

Dates and renewal details

Status:
Current
Start date:
Current term end date:
Renewal details:
Four years + two rights of renewal of two years each.
Renewals left: two
Expiry details:
If the right of renewal is exercised, the contract will expire on 2 March 2027

Joining the contract

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Commercially sensitive content

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AoG travel pricing model

The AoG travel pricing model is recognised as best practice and is followed by three AoG travel contracts:

Air travel services

Rental vehicles

Travel management services (TMS)

Joining AoG contracts

To be able to purchase from this contract agencies and schools first need to join.

​​Roles and responsibilities

Each participant in this contract has responsibilities that they must meet as part of that contract.

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