The contract covers print equipment, software, sector specific products like 3D printers, cameras, wide and large format printers and scanners; and related consultancy and provider-enabled services, and maintenance and servicing.
Core products and services
It is mandatory for participating agencies to use the contract to procure any requirements they have for Category 1, 2 and 3 products and services.
Value adding products and services
It is optional for participating agencies to procure from the following categories:
Some products and services are out of scope as they are covered by alternative contracts (see contract register) or because of the specialist nature of the products and services.
This contract uses Statements of Work as the contracting form between participating agencies and providers.
Agencies may select from a range of different pricing options to source their printing equipment:
All pricing options also have capped Service and Maintenance rates, which are charged per copy and include the maintenance of devices and provision of all consumables.
The term of any Statement of Work shall be sixty (60) calendar months, unless NZGP approves a different term in writing. This excludes Statements of Work that are based on a Short Term Rental Pricing Model.
Statements of Work will survive the expiry of PTAS, meaning NZGP will continue to support the relationship and delivery under the AoG PTAS contract. However there will be a point where no new Statements of Work can be entered into under the AoG PTAS contract (eg once there is a 3rd generation print contract).
Agencies who participate in the Print Technology and Associated Services contract don't need to go through a full procurement process of their own, which saves time, effort and cost.
Agencies should consider their overall print requirements as well as price. Software solutions and other value adding category products and services may support these requirements to provide a total solution for an agency.
Considerations should include:
Additional ways to save money include:
Most AoG contracts include an administration fee. This fee is a simple, effective and transparent way of recovering the cost of developing, sourcing, implementing and managing AoG contracts.
For this contract, the administration fee represents 1.5% of the total spend.
Providers collect the administration fee and pass it on to MBIE - agencies don't need to make any payments to MBIE.
Each participant in this contract has responsibilities that they must meet as part of that contract.
To be able to purchase from this contract agencies and schools first need to join.