17 June 2021 - New All-of-Government office supplies contract launched
Contains common products that any sized office or school requires to operate. These products are commonly stored in utility bays or kitchenettes.
Designed for agencies that have not signed to the AoG IT hardware contract.
Some products included in this category are appropriate for all agencies, not just for schools. Back to school items are not included in the scope of this solution.
Note: these items can only be purchased by the school, not students.
No hardware or services to support these products are included in this category. Suppliers offer ‘free on loan’ dispensers for most of their products.
Commercial size and strength products, not generally available at the supermarket. Safety data sheets and training are required to use many of the products in this category.
You can request a catalogue of products offered under this contract from any supplier. Catalogues are typically updated quarterly and represent the best value products under each category.
You should participate in all categories relevant to your agency or school. The low waste key office supplies category is mandatory for all participating agencies, excluding schools. The other six categories are optional, but are likely to provide the best value in market for the products.
Choose one supplier in each category your agency or school signs up to – you have the ability to transition between suppliers during the term of the contract by providing written notice.
Agencies who participate in the office supplies contract don't need to go through a full procurement process of their own, which saves time, effort and cost.
Using this contract saves participating agencies an average of 20% for large agencies, and up to 35% for smaller agencies and schools.
Some suppliers offer a consolidation benefit if an agency buys from them in multiple categories.
Participating agencies have access to any special price a supplier offers to the public that's lower than the AoG price.
Most AoG contracts include an administration fee. This fee is a simple, effective and transparent way of recovering the cost of developing, sourcing, implementing and managing AoG contracts.
The administration fee for office supplies is 1.5% (excluding GST and incidental expenses). The fee is not applied to postage stamps, toilet tissue or hand towels.
Suppliers collect the administration fee and pass it on to MBIE - agencies don't need to make any payments to MBIE.
Some suppliers may charge a service fee where an agency’s or a school’s purchasing behaviour causes suppliers a higher cost to serve – eg placing small under $50 orders.
Delivery costs are included in the product price unless the agency or school does not meet the minimum order quantity.
To be able to purchase from this contract agencies and schools first need to join.
Each participant in this contract has responsibilities that they must meet as part of that contract.