We have made a change to the Memorandum of Understanding (MoU) for the All-of-Government (AoG) office supplies contract. This change only impacts schools and means that all five office supplies categories, including key office supplies, are now optional for schools. This benefits schools by enabling access to the considerable savings available in the optional categories.
If you are already signed up to the contract, there is nothing further you need to do. You will continue to receive the saving and benefits of the contract. If you wish to join the contract or if you have any questions, please do not hesitate to email us.
The Government has made it a priority to reduce waste from the goods and services it buys. This is supported by Rule 20 of the Government Procurement Rules, which designates office supplies contracts as a priority focus for reducing waste. For more information including a guidance document on reducing waste from office supplies, see the reducing emissions and waste page.
With the AoG office supplies contract expiring in July 2021, we are currently undertaking a review of the contract. This review is supported by the office supplies Client Advisory Group (CAG), representing participating agencies. If you have any questions please email us.
Contains common products that all agencies purchase, are generally available from the supermarket, and are commonly stored in agency resource rooms or kitchenettes.
You can request a catalogue of products offered under this contract from any supplier. Catalogues are updated quarterly.
You should participate in all categories relevant to your agency. You don't have to sign up to the four optional categories, but you will be asked to give a reason for opting out.
Choose one supplier in each category your agency's signed up to - it's good practice to use fewer suppliers where possible.
Agencies who participate in the Office Supplies contract don't need to go through a full procurement process of their own, which saves time, effort and cost.
Using this contract saves participating agencies an average of 7% for large agencies, and up to 30% for smaller agencies.
Some suppliers offer a consolidation benefit if an agency buys from them in multiple categories.
Participating agencies have access to any special price a supplier offers to the public that's lower than the AoG price.
Most AoG contracts include an administration fee. This fee is a simple, effective and transparent way of recovering the cost of developing, sourcing, implementing and managing AoG contracts.
The administration fee for Office Supplies is 1.5% (excluding GST and incidental expenses).
Suppliers collect the administration fee and pass it on to MBIE - agencies don't need to make any payments to MBIE.
A service fee will be charged where agencies’ purchasing behaviour causes suppliers a higher cost to serve - eg placing small orders or by placing non-electronic orders.
To be able to purchase from this contract agencies and schools first need to join.
Each participant in this contract has responsibilities that they must meet as part of that contract.