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​Office supplies

Part of: Office All-of-Government

The All-of-Government office supplies contract covers stationery, cleaning, hygiene and washroom consumables, ICT consumables, educational supplies, health and safety products, and milk and milk alternatives.

Key details

Status

Current View dates

Type

All-of-Government

Lead agency

Ministry of Business, Innovation and Employment

What's covered

Low waste key office supplies

Contains common products that any sized office or school requires to operate. These products are commonly stored in utility bays or kitchenettes.

  • General stationery
  • Photocopy paper
  • Business machines and consumables (eg laminators)
  • Kitchenette (basic canteen supplies)
  • Under sink (basic cleaning supplies)
  • Health (basic first aid supplies)

ICT consumables

Designed for agencies that have not signed to the AoG IT hardware contract.

  • Cartridges
  • Data storage media
  • Computer accessories

Educational supplies

Some products included in this category are appropriate for all agencies, not just for schools. Back to school items are not included in the scope of this solution.

Note: these items can only be purchased by the school, not students.

  • Arts and crafts
  • Presentation hardware and consumables
  • Filing system consumables
  • Exercise books
  • School specific products (eg STEM products, lab ware, sports gear, musical instruments and teaching aids)

Washroom consumables

No hardware or services to support these products are included in this category. Suppliers offer ‘free on loan’ dispensers for most of their products.

  • Hand towels
  • Hand soap
  • Toilet tissue

Cleaning and hygiene consumables

Commercial size and strength products, not generally available at the supermarket. Safety data sheets and training are required to use many of the products in this category.

  • Cleaning chemicals and compounds
  • Cleaning consumables and implements

Health and safety products

  • Protective wear (eg gloves and masks)
  • Site safety (eg signage and hi-vis vests)

Milk and milk alternatives

  • Dairy (eg fresh milk)
  • Non-dairy (eg almond, oat or soy milk)

Product catalogues

You can request a catalogue of products offered under this contract from any supplier. Catalogues are typically updated quarterly and represent the best value products under each category.

What's not covered

  • Furniture
  • IT hardware
  • Facilities management
  • Print devices
  • Computer software
  • Cleaning services
  • Civil defence items
  • Dispensers - although the suppliers will typically provide these free on loan

How it works

You should participate in all categories relevant to your agency or school. The low waste key office supplies category is mandatory for all participating agencies, excluding schools. The other six categories are optional, but are likely to provide the best value in market for the products.

Choose one supplier in each category your agency or school signs up to – you have the ability to transition between suppliers during the term of the contract by providing written notice.

Features and benefits

  • The contract is easy to join, use, and manage.
  • The range of suppliers ensures your business requirements are catered for, no matter which sector you belong to or where in New Zealand you’re located.

Office supplies suppliers

  • Access to a range of quality suppliers with competitive pricing, including specialist suppliers, manufacturers and regionally represented suppliers.
  • AoG negotiated pricing across a wide range of products that government agencies and schools regularly purchase.  
  • The contract helps agencies and schools achieve broader outcomes, by designing waste out of the system and supporting New Zealand businesses in the wider supply chain. 

Office supplies broader outcomes

Savings and costs

Savings

Agencies who participate in the office supplies contract don't need to go through a full procurement process of their own, which saves time, effort and cost.

Using this contract saves participating agencies an average of 20% for large agencies, and up to 35% for smaller agencies and schools.

Some suppliers offer a consolidation benefit if an agency buys from them in multiple categories.

Participating agencies have access to any special price a supplier offers to the public that's lower than the AoG price.

Costs

Most AoG contracts include an administration fee. This fee is a simple, effective and transparent way of recovering the cost of developing, sourcing, implementing and managing AoG contracts.

The administration fee for office supplies is 1.5% (excluding GST and incidental expenses). The fee is not applied to postage stamps, toilet tissue or hand towels.

Suppliers collect the administration fee and pass it on to MBIE - agencies don't need to make any payments to MBIE.

Some suppliers may charge a service fee where an agency’s or a school’s purchasing behaviour causes suppliers a higher cost to serve – eg placing small under $50 orders.

Delivery costs are included in the product price unless the agency or school does not meet the minimum order quantity.

Dates and renewal details

Status:
Current
Start date:
Current term end date:
Contract Terms:
Three years + two right of renewal of two years
Renewals left: two

Joining AoG contracts

To be able to purchase from this contract agencies and schools first need to join.

Joining AoG contracts

​​Roles and responsibilities

Each participant in this contract has responsibilities that they must meet as part of that contract.

Roles and responsibilities

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