The All-of-Government office supplies contract covers stationery, cleaning, hygiene and washroom consumables, ICT consumables, educational supplies, health and safety products, and milk and milk alternatives.
Contains common products that offices or schools require to operate. These products are commonly stored in utility bays or kitchenettes and include:
Designed for agencies that have not signed to the All-of-Government (AoG) IT hardware contract.
Some products included in this category are appropriate for all agencies, not just schools. Back to school items are not included.
These items can only be purchased by the school, not students. This category includes:
No hardware or services to support these products are included in this category. Suppliers offer ‘free on loan’ dispensers for most of their products. The category includes:
Commercial size and strength products, not generally available at the supermarket. Safety data sheets and training are required to use many of the products in this category. it includes:
You can request a catalogue of products offered under this contract from any supplier. Catalogues are periodically updated and represent the best value products under each category.
To use the office supplies contract, your agency or school first has to join.
You should participate in all categories relevant to your agency or school. The low waste key office supplies category is mandatory for all participating agencies, excluding schools. The other 6 categories are optional, but are likely to provide the best value in market for those products.
Choose one supplier in each category your agency or school uses. You can transition between suppliers during the term of the contract by providing written notice.
Agencies who participate in the office supplies contract don't need to go through a full procurement process of their own, which saves time, effort and cost.
Using this contract saves participating agencies an average of 20% for large agencies, and up to 35% for smaller agencies and schools.
Some suppliers offer a consolidation benefit if an agency buys from them in multiple categories.
Participating agencies have access to any special price a supplier offers to the public that's lower than the AoG price.
Most AoG contracts include an administration fee. This fee is a simple, effective and transparent way of recovering the cost of developing, sourcing, implementing and managing AoG contracts.
The administration fee for office supplies is 1.5% (excluding GST and incidental expenses). The fee is not applied to postage stamps, toilet tissue or hand towels.
Suppliers collect the administration fee and pass it on to MBIE - agencies don't need to make any payments to MBIE.
Some suppliers may charge a service fee where an agency or school’s purchasing leads to higher costs for suppliers, for example placing small orders (under $50).
Delivery costs are included in the product price unless the agency or school does not meet the minimum order quantity.
To purchase from this contract, your agency or school first needs to join.
If this is the first All-of-Government contract your agency or school is joining, you will need to:
Once you have completed this process, or if you have joined AoG contracts before, the next steps are to read the Memorandum of Understanding (MoU) for the office supplies contract and present a business case to your senior leadership team or board.
Complete and sign the Form of Accession (FoA) to join the office supplies contract.
If you are not authorised to sign the FoA online, forward the form link to the appropriate authority holder within your agency or school, or print a copy of the Letter of Accession for them to sign.
These documents are in the joining documents section below. You need an agency login to access it.
Once we receive your letter, we will be in touch to confirm that your agency or school has been approved to participate in this contract.
You can then purchase office supplies using this contract.
This section contains information which may be commercially sensitive and should not be shared publicly.
To view this content, you must be logged in, approved for secure content access, and your agency must be signed up to the contract.
For assistance, please contact nzgppsystems@mbie.govt.nz
To be able to purchase from this contract agencies and schools first need to join.
Each party has responsibilities they must meet as part of every AoG contract.
This section contains information which may be commercially sensitive and should not be shared publicly.
To view this content, you must be logged in, approved for secure content access, and your agency must be signed up to the contract.
For assistance, please contact nzgppsystems@mbie.govt.nz