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​​Using the print technology and associated services contract

This page will provide step by step instructions on how to use the print technology and associated services (PTAS) contract.

Using this contract

  • 1
    Determine your requirements

    This may include:

    • Considering the best pricing option for your agency's requirements
    • Optimising your print fleet
    • Talking with the panel providers
    • Engaging with end users across the agency
    • Assessing the appetite for change (eg implementing software that supports digitalisation and engaging the ICT team in the agency).
  • 2
    Select a provider

    You should select a provider based on who best meets your agency's particular needs (evaluation criteria).

    For agencies/schools with more than five devices we strongly recommend to conduct a secondary procurement process to extract the best value for money for your printing needs.

    The secondary procurement process is a cut down version of a standard request for proposal process and could be as simple as inviting all PTAS panel providers to submit a proposal.

    For any assistance on the process, email us.

  • 3
    Complete a statement of work

    Your chosen provider works with you to finalise an offer that best suits your agency's requirements.

    After the offer is finalised, the chosen provider drafts a Statement of Work (SoW) and sends it to the AoG Print team for a review. We ensure the final SoW is aligned with the PTAS contract. The review takes one to three business days and includes pricing checks and assessing the terms of the SoW document.

    Our team may get in touch with you to discuss any aspects of your SoW.

  • 4
    Products and services are delivered

    Once the Statement of Work (SoW) is signed, the equipment and/or services should be delivered within the timeframe agreed in the SoW.

    On selling of products and services

    While the products and services in the catalogue cannot be sold or transferred to third parties, schools may sell copies produced to students.

    In the case where a participating agency has purchased print equipment this can be sold when it’s no longer needed by the participating agency.

    End of process

Secondary procurement process guidance

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