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​​Using the print technology and associated services contract

Using this contract

  • 1
    Determine your requirements

    This may include:

    • Reviewing the PTAS product and services catalogue;
    • Considering the best pricing option for your agencies requirements;
    • Reviewing the attributes model for high level information about each provider’s capability;
    • Talking to providers in the market;
    • Engaging with end users across the agency; and/or
    • Assessing the appetite for change (eg implementing software that supports digitalisation and engaging the ICT team in the agency).

    The product and services catalogue and attributes model can be found in the Contract resources section below.

  • 2
    Select a provider

    You should select a provider based on who best meets your agencies particular needs (evaluation criteria).

    Agencies with more than five devices and requiring a cost per copy price model for their devices, are required to conduct a secondary procurement process.

    The secondary procurement process is a cut down version of a standard request for proposal process to enable agencies to extract the best value for money for their PTAS requirements. Each agency’s requirements are unique and the managed cost per copy pricing option is capped, both of which enable agencies to potentially negotiate a lower rate based on their specific requirements, the most effective way to do this is to invite all providers on the panel to submit a proposal.

    Guides and templates can be found in the Contract Resources section below. Please contact us for any assistance on the process.

  • 3
    Complete a statement of work

    Your chosen provider works with you to finalise an offer that best suits your agency's requirements.

    The provider drafts a Statement of Work using the template provided by NZGP (or a Statement of Work variation if anything changes) that reflects the agencies requirements.

    The provider works with us to ensure the Statement of Work is aligned to the AoG PTAS contract terms and conditions.

    The Statement of Work is signed by the agency and the provider.

    A Statement of Work checklist is available below to help develop your Statement of Work.

  • 4
    Products and services are delivered

    Once print devices are installed, you are participating in the AoG PTAS contract.

    On selling of products and services

    While the products and services in the catalogue cannot be on sold, schools may on sell copies produced to students.

    In the case where a participating agency has purchased Print Equipment this can be sold when it’s no longer needed by the participating agency.

    Industry sites
    End of process

Secondary Procurement Process guidance

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Contract resources

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