Motor vehicles

What's covered

The motor vehicles contract covers passenger, SUV, commercial and specialist vehicles split into 17 subclasses and 1 specialist sub-class. 14 suppliers, offering 21 brands, have been selected for the panel. 

Genuine original equipment manufacturer accessories provided by the supplier are included in the scope. 

Accessories and light modifications provided by third parties are also allowed for. The contract permits interaction with third party suppliers, including major fit-out suppliers.

What's not covered

• Fleet management services.
• Breakdown and roadside assistance services.
• Leasing services and financing arrangements.
• Rental vehicles.
• Specialised modification and fit-outs that require engineering services.
• Vehicle disposal and related services.
• Motorcycles, mopeds, low-powered vehicles, agricultural vehicles, quad bikes, and all-terrain vehicles.
• Limousines.

Related AoG contracts:

• Rental vehicles contract
• Fleet management services

How it works

There are 14 suppliers on the panel. You can purchase the vehicles best suited to your needs from any or all suppliers on the panel. The vehicles available through this contract are listed in the vehicle catalogue.

Contract resources

The catalogue is updated on a regular basis, so your agency can access the latest vehicles. Your agency can then evaluate vehicles that represent great value and meet a range of key metrics.

Once you’ve reviewed the catalogue and have an idea of your needs, reach out to your chosen suppliers to arrange a test drive. Suppliers will often allocate a local dealership as your day-to-day contact for test drives and deliveries.

Your agency isn’t required to complete a formal secondary procurement, but we strongly encourage you to test a range of options.

We have evaluated the vehicles based on:

• AoG drive away price
• total cost of ownership estimate
• safety rating
• WLTP-3 (or equivalent) vehicle carbon emissions rating
• WLTP-3 (or equivalent) fuel economy rating
• vehicle availability (lead time).

The catalogue includes the top 25% of vehicles based on our evaluation.

Using the contract

Features and benefits

This contract reduces the complexity and cost of procurement for your agency, while providing continuous improvements in technology, service delivery, and cost-effectiveness.

Other benefits include:

• a high standard of pre-evaluated vehicles for agencies to choose from, saving you time in researching options
• a diverse range of suppliers and brands to ensure security of supply
• a standardised purchasing process and set of terms, saving you time
• negotiated discounts over and above market rates
• increased focus on supplier performance management through service level agreements.

Savings

Agencies who participate in the contract don't need to go through a full procurement process of their own, which saves time, effort and cost.

The average discount we have negotiated is 13.75% off market rates. The discounts available under this contract, over and above the discounts an agency may have received due to its fleet size, are listed in the table below. 

We've also negotiated savings on parts and accessories. Not all suppliers have agreed to provide discounts on parts and accessories. 

Discuss any accessories or parts you might need with your prospective suppliers to ensure you receive these savings.

Cost recovery

Most AoG contracts include an administration fee. This fee is a simple, effective and transparent way of recovering the cost of developing, sourcing, implementing and managing AoG contracts.

This contract includes the following administration fee:

• 1.5% administration fee on Passenger, SUV and Commercial vehicles.
• 0.5% administration fee captured on Specialist vehicles.

No administration fee will be collected on:

• on-road costs
• accessories
• additional charges incurred by your agency in getting the vehicle ready for delivery. 

Suppliers collect the administration fee and pass it on to MBIE. Agencies don't need to make any payments to MBIE.

Joining this contract

To purchase from this contract, your agency or school needs to join first.

If this is the first AoG contract your agency or school is joining, you’ll need to:

• check if you’re eligible to join
• sign a non-disclosure agreement
• create a RealMe login (to access the joining documents below).

Find more details on these 3 steps at Joining AoG contracts.

Once you have completed this process, or if you’ve joined AoG contracts before, the next step is to read the Memorandum of Understanding (MoU) for the motor vehicles contract.

If your agency agrees to the terms of the MoU, sign and submit the online joining form or joining letter PDF. These documents are in the Joining documents section below. You need an agency login to access it.

Once we receive your joining form, we’ll be in touch to confirm that your agency or school has been approved to participate in this contract.  

You can then purchase motor vehicles using this contract.

Joining documents