Mandated agencies need to submit regular reports.
Reporting is important because it informs policy and improves the visibility of procurement data. Your reporting helps to identify public value. It also helps all government agencies track how they’re doing and measure improvement over time.
The 5th edition of the Government Procurement Rules includes a new Rule 8: Economic benefit to New Zealand.
We’re making changes to the Government Electronic Tender Service (GETS) to support economic benefits reporting requirements.
GETS will have new fields at both the pre-tender and award stages to better capture local economic benefits, such as job creation, training, and use of New Zealand businesses. These changes will improve consistency and enable meaningful reporting across agencies.
The data captured through GETS will provide a centralised view of compliance, and in time, a snapshot of the economic benefits being sought across government.
Providing this data through GETS is the easiest way for your agency to meet these reporting requirements.
We’ll collect examples and case studies from agencies to highlight good practice and the kinds of benefits being sought under the new Rule 8: Economic benefit to New Zealand.
All mandated agencies must report the number and value of contracts awarded to Māori businesses within each financial year.
You need to provide information on contracts awarded to Māori business within each financial year.
17 October
Use this tool to report on your agency’s total annual procurement contracts awarded to Māori businesses.
If you would like a copy of the most recent New Zealand Business Number Māori business identifier (MBI) data to help with this, email the Procurement team.
Public Service agencies, listed in Schedule 2 of the Public Service Act, must ensure suppliers and their sub-contractors comply the Living Wage policy.
Paying a living wage in contracts
You’ll need to provide confirmation that you apply this policy to your contracts.
Yearly.
This data will be collected through the Procurement Capability Index.
The Procurement Capability Index (PCI) is an annual survey that measures agencies' procurement capability. All mandated agencies must rate their capability on a range of specified areas – for example, governance, strategy, planning, sourcing and contract management.
2 March 2026.
The PCI data is collected through an online survey, which will be available from 4 November 2025.
To answer the questions accurately, you may need input from:
Before the survey responses are due, a Word version of the questions will be made available on this page. This lets you collate answers in advance if you'd like.
This survey uses smart questions, where depending on how your agency responds, certain follow-up questions will be either shown or hidden. If your agency selects ‘No’ to a smart question, you will be taken to the next question.
Please take note so you do not end up answering questions in the word document you do not need to.
Procurement Capability Index (PCI) question example.
Whether you're collating your answers in advance or completing the survey online, follow your agency's approval process to get sign off on your responses before entering them into the survey online. This will be captured at the end of the survey.
The survey link will go live on 4 November 2025. Fill in the survey online or copy your collated answers from your Word document into the survey link. If your agency would like a copy of your answers, please tick the box at the end of the survey and you will receive an email after you submit your response. The email will be valid for 90 days.
Filling out the PCI survey will help your agency understand how its capability compares with similar agencies and the rest of the system. The data and insights also help NZGP understand procurement capability across the system. There is more information about the PCI in the Rules.
This reporting is for the 2024/2025 financial year and questions have not been changed by the new 5th edition of the Government Procurement Rules.
If you have questions about the PCI survey, email the Procurement team.
Publishing future procurement opportunities (FPO) on the Government Electronic Tender Service (GETS) lets businesses understand the pipeline of potential work coming from buyers and prepare in advance.
Rule 37: Future Procurement Opportunities
An FPO is not a commitment to proceed with the procurement; it signals intended future activity to the market. Once the procurement opportunity is realised and advertised, the RFx can be linked to the FPO. This allows suppliers to continue tracking your procurement.
You do not need to use an FPO for secondary procurements. Secondary procurements are where an agency buys goods or services under existing panel arrangements, like All-of-Government or syndicated contracts.
Agencies are not required to submit significant service contract (SSC) reports until further notice.
Agencies may still find it useful for their own reference to know which of their contracts:
A historical record of what reporting was previously collected under this framework is still available.