If you can't find a current contract that meets your needs, you might want to create a new syndicated contract.
Note: The process outlined on this page is for new open syndicated contracts. Closed syndicated contracts don't need approval from us although, we can offer advice and guidance.
You can set up a new syndicated contract either as an individual agency, or as a group of agencies. Either way, you'll need to identify a lead agency who'll develop, implement and maintain the contract.
A quick guide for government agencies on syndicated procurement.
There are three stages to setting up a new open syndicated contract:
The lead agency needs to get approval from us to establish an open syndicated contract. Get in touch with us as early as possible.
We'll send you a Collaborative Contract Opportunity Assessment to fill in, and then we'll meet with you to discuss feasibility and the overall approach. If we agree the opportunity should be explored further then you’ll need to submit your procurement plan to us.
We'll review the plan alongside members from the Procurement Functional Leaders Group and/or the System Leaders, and provide feedback. Once we are all satisfied with the plan PFLG members and other System / Functional Leaders will endorse and we’ll give approval to continue.
The Review criteria for the planning documentation is the criteria we will use to assess your procurement plan when you apply to establish an open syndicated contract.
The lead agency will develop the tender documents and draft agreement. We'll approve all documents before you go to market.
The Review criteria for sourcing documentation is the criteria we will use to assess your tender and draft contract when you apply to establish an open syndicated contract.
The lead agency develops an evaluation report and draft contract, and sends it to us for approval. After we've approved it, you can sign the contract.
Once the contract's been signed, it will be listed in the contracts register on our website. All ongoing management of the contract will be the lead agency's responsibility.
The Review criteria for the evaluation report and contract is the criteria we will use to assess your evaluation report and contract when you apply to establish an open syndicated contract.
The lead agency is responsible for collecting spend data for open syndicated agreements. MBIE will be in touch for this collection.
