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Rule 21:
Changes to process or requirements

Primary requirement

  1. Agencies must notify all participating suppliers of any changes to the procurement process or requirements.

Application

  1. Agencies must publish all changes on GETS or, following a shortlisting, send them to all participating suppliers.
  2. Agencies must make all changes available to all participating suppliers at the same time.
  3. Agencies must give participating suppliers enough time to respond to the changes. This may mean extending the deadline for responses, or allowing suppliers who have already submitted their responses a fair opportunity to change their responses.

More information

Changes to procurement processes or requirement

Changes to procurement processes or requirements may involve changing:

  • any essential aspect of the specification of requirements or technical specifications
  • a pre-condition (Rule 14)
  • evaluation criteria, or the ranking or weightings of the evaluation criteria
  • the deadline for responses or critical dates in the procurement process
  • the Rules or conditions that apply to the procurement process.

Don’t assume in every case that a small change to the process or to a requirement needs only a small extension of the deadline for responses. Suppliers may need to engage internally or externally (especially where subcontracting is involved) on how to change their response and may also need time to get internal sign-offs and approvals.

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