This page will provide step by step instructions on how to use the Common Capability office furniture contract. You may also find additional resources on this page.
Start by determining your agency's requirements and what you need to source from the panel.
Keep in mind your agency's current office furniture model and target future state. Your agency should consider:
By determining your requirements you can form a clear picture of what outcome you would like to achieve.
Consider each supplier's value-add services, profile and how they align to your requirements. This information can be found on the office furniture suppliers page using an agency login.
You do not need to select a single supplier. A range of suppliers can be used to cater to your different requirements. For example, a particular supplier may be able to supply your storage cabinets, whilst another supplier may be able to supply your desk chairs.
Talk to some or all of the suppliers to communicate your needs, and to learn more about their services.
Depending on the estimated value of your engagement, you may then have to seek quotes from all panel suppliers.
Your secondary procurement process will be determined by the value of your engagement based on the estimated whole of life contractual value.
Issue a Request for Quote (RFQ) for your determined service requirements to the selected panel suppliers. The RFQ should contain as much of the following as possible:
If a provider can meet your requirements, they may respond to the Request for Quote.
Evaluate the responses against your requirements. It is good practice to establish an evaluation panel with members that have a range of relevant expertise, such as those across facilities management. You can find more information about evaluation panels below.
Once you have chosen your supplier and agreed on your service requirements, you will need to issue a purchase order, other order documentation or a Statement of Work to the successful supplier. The Statement of Work template for office furniture in the contract resources section can help you do this.
Unsuccessful suppliers should be offered a debrief. This can be in the form of a face-to-face meeting, phone call or email. In the debrief, you must:
You can find more information about supplier debriefs below.End of process