The reporting framework supports the implementation of broader outcomes and helps identify and generate public value.
In October 2018 the Government directed us to develop a reporting framework to obtain a system-wide view of government procurement activity. This included establishing a baseline and tracking what outcomes are being achieved across government.
The new framework sets out how the government will monitor and report on procurement activity and outcomes across the system. This will support the improvement of procurement practices across the New Zealand public sector and enables the procurement system to generate greater public value.
The key principles behind the framework are to:
The initial focus of the framework is on the priority outcomes identified in the Government Procurement Rules 4th edition. Over time it will incorporate all procurement reporting.
A series of initial key performance indicators have been developed that align to the priority outcomes set out in the Government Procurement Rules.
|Priority outcome||Key performance indicator|
|1. Increase New Zealand business access to government procurement||1.1. Increase in the number of contracts being awarded to New Zealand businesses
1.2. Increase in the value of contracts being awarded to New Zealand businesses
1.3. Increase in the number of New Zealand businesses being awarded contracts, at an increasing value
|2. Increased size and skill of construction sector workforce||2.1. Increase in number of workers in construction
2.2. Increase in number of construction workers receiving formal and informal training
2.3. Increase in employment opportunities for targeted worker groups
|3. Improve conditions for workers and future proof ability of New Zealand business to trade||3.1. Reduction in notifiable events in government contracts (compared to national average) (in regards to health & safety)
3.2. Increase in contractual mechanisms regarding employment standards
3.3. Increase in monitoring activities being undertaken
3.4. Reduction in number of government suppliers appearing on government stand down list
|4. Support transition to zero emissions economy and assist the Government to significantly reduce waste||4.1. Reduction in average vehicle emissions from the government fleet
4.2. Reduction in emissions created by government owned buildings
4.3. Reduction in consumption of ‘single-use’ items (i.e. plastic pens, paper etc.)
The framework has been developed so that these indicators can be adapted or added to over time.
To report on broader outcomes, we will prioritise the use of current information, or information that can be collected automatically through current systems. Where this is not possible, we will let you know what additional information we require.
Over time, we will adapt systems such as GETS to incorporate the New Zealand Business Number (NZBN) and to collect more information on specific activities. As eProcurement systems improve and are embedded across agencies, we will make sure that data collected by those systems complies with a common standard.
In the short-term and while longer-term reporting systems are being developed, the framework will seek to establish a balance that enables us to collect data without placing a significant burden on agencies.
Reporting will be required every six months with the first full year of reporting being FY 2020/21. Reports will be due 1 October 2020, 1 March 2021 and 1 October 2021, etc to align with existing reporting processes. We will provide the reporting template and further information in January 2020.
Our goal is to minimise reporting requirements where we can and over time we are keen to build digital capabilities into the framework, such as automating data collection. Agencies will still need to provide a small amount of manual reporting. This may take the form of a contract register for providing information around the designated contracts and the activities undertaken to show how outcomes are being achieved.