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Reporting

Mandated agencies need to submit regular reports.

Reporting is important because it informs policy and improves the visibility of procurement data. Your reporting helps to identify public value. It also helps all government agencies track how they’re doing and measure improvement over time.

Economic benefits reporting

The 5th edition of the Government Procurement Rules includes a new Rule 8: Economic benefit to New Zealand.

We’re making changes to the Government Electronic Tender Service (GETS) to support economic benefits reporting requirements.

GETS will have new fields at both the pre-tender and award stages to better capture local economic benefits, such as job creation, training, and use of New Zealand businesses. These changes will improve consistency and enable meaningful reporting across agencies.

The data captured through GETS will provide a centralised view of compliance, and in time, a snapshot of the economic benefits being sought across government.

Providing this data through GETS is the easiest way for your agency to meet these reporting requirements.

We’ll collect examples and case studies from agencies to highlight good practice and the kinds of benefits being sought under the new Rule 8: Economic benefit to New Zealand.

Rule 8: Economic benefit to New Zealand

Supplier diversity reporting

What you need to tell us

All mandated agencies must report the number and value of contracts awarded to Māori businesses within each financial year.

You need to provide information on contracts awarded to Māori business within each financial year.

When it is due

17 October

How to submit

Use this tool to report on your agency’s total annual procurement contracts awarded to Māori businesses.

If you would like a copy of the most recent New Zealand Business Number Māori business identifier (MBI) data to help with this, email the Procurement team.

Reporting on Living Wage policy

Public Service agencies, listed in Schedule 2 of the Public Service Act, must ensure suppliers and their sub-contractors comply the Living Wage policy.

Paying a living wage in contracts

What you need to tell us

You’ll need to provide confirmation that you apply this policy to your contracts.

When it is due

Yearly.

How to submit

This data will be collected through the Procurement Capability Index.

Procurement Capability Index

Procurement capability index report

What you need to tell us

The Procurement Capability Index (PCI) is an annual survey that measures agencies' procurement capability. All mandated agencies must rate their capability on a range of specified areas – for example, governance, strategy, planning, sourcing and contract management.

When it is due

2 March 2026.

How to submit

The PCI data is collected through an online survey, which will be available in early November.

Other data collection

Future procurement opportunities

Publishing future procurement opportunities (FPO) on the Government Electronic Tender Service (GETS) lets businesses understand the pipeline of potential work coming from buyers and prepare in advance.

Rule 37: Future Procurement Opportunities

An FPO is not a commitment to proceed with the procurement; it signals intended future activity to the market. Once the procurement opportunity is realised and advertised, the RFx can be linked to the FPO. This allows suppliers to continue tracking your procurement.

You do not need to use an FPO for secondary procurements. Secondary procurements are where an agency buys goods or services under existing panel arrangements, like All-of-Government or syndicated contracts.

To publish an FPO on GETS

  1. Sign in as an Electronic Tender Coordination Officer (ETCO) or Purchasing Officer (PO).
  2. Select ‘Add RFx’, top right of the Purchaser Home Screen.
  3. For RFx Type, enter the tender details, select ‘Future Procurement Opportunity’, and save.
  4. Fill in the required information and publish the FPO.

There are three project status types:

Initial development – you’re investigating options to procure in the future. High-level information only; budget may or may not be available.

Awaiting approval – you intend to procure and are now seeking approval to progress to the next phase. Medium-level information.

Confirmed – you have approval and will be progressing with a procurement. More detail and certainty of information.

  1. Update the tender with relevant information as the FPO progresses through the procurement stages.
  2. Once an outcome has been reached, notify the supplier by completing the FPO.

After the Indicative RFx publication date, the FPO outcome is under the ‘Award Contract’ tab. The FPO outcome field has two values (Realised and Cancelled).

Note that the FPO outcome does not replace the Award Notice. If the opportunity is realised, you will still need to create a separate RFx.

Significant service contracts framework

Agencies are not required to submit significant service contract (SSC) reports until further notice.

Agencies may still find it useful for their own reference to know which of their contracts:

  • are for goods and/or services that are critically important to the delivery of business objectives, and
  • pose a significant risk and/or significant impact in the event of supplier or supply failure.

A historical record of what reporting was previously collected under this framework is still available.

Significant service contracts framework

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