How to create, manage and use a supplier panel.
Agencies can set up panels of suppliers who are pre-approved to provide goods or services – this can help streamline procurement processes. You can create a panel just for your own agency, or one that other agencies can use.
Once a panel has been established through an open process, an agency can source directly from the panel without openly advertising, using a secondary procurement process like:
For more information on different ways to source, see Options for approaching the market.
Once you have decided what secondary procurement processes to use, and how you'll evaluate responses you can approach some or all of the suppliers on the panel.
Rule 54 outlines what you must do when setting up and running a supplier panel.
Panels are most useful when there is:
Do a thorough analysis of the market to work out whether there are enough suppliers to support a panel, and whether development of a panel would have positive or negative impacts on the market.
Before establishing the panel you should also consider:
Rule 54 of the Government Procurement Rules defines the process for establishing a panel.
It is good practice to develop guidance for agencies or business units that will be accessing the panel, including information on the secondary procurement process.
Good panel management is crucial for a panel to function well. Good panel management practices are the same as good contract management practices.