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Rule 2:
Integrity

Primary requirement

  1. Agencies must act with integrity in their procurement activities.

Application

  1. Agencies’ policies must require that the agency and all staff involved in procurement:
    1. safeguard the integrity of its procurement activities and processes
    2. ensure the whole procurement process is fair, transparent and reasonable
    3. act lawfully and responsibly
    4. undertake a thorough and appropriate level of due diligence that has been planned for and applied to all procurements
    5. stay impartial when making procurement decisions
    6. to the extent possible, avoid purchasing procurement advice from a supplier that has a commercial interest in the contract opportunity
    7. can justify their procurement decisions and always document their rationale
    8. apply appropriate protections to personal and confidential information
    9. identify, notify, manage and record conflicts of interest
    10. understand how to prevent, detect, and respond to corruption threats
    11. have protections in place for whistle-blowers. 
  2. Agencies must engage with suppliers that act with integrity and incorporate a Supplier Code of Conduct in every contract. 

More information

What is integrity?

Integrity means acting with honesty and openness, and treating all suppliers fairly, while being accountable, transparent, and accepting responsibility for actions.

More information on integrity and conflicts of interest is in the Guide to procurement:

Managing probity and acting ethically

Supplier integrity

Suppliers to government are expected to act with integrity. This includes subcontractors and suppliers in the supply chain. This can be achieved by embedding a supplier code of conduct into the contract. Agencies may refer to New Zealand Government Procurement’s Supplier code of conduct, or their own.

Supplier code of conduct

Early market engagement

This rule does not prevent an agency from using early market engagement to clarify needs or identify possible solutions. For more information about early market engagement, see the guide on Constructive Market Engagement.

Constructive Market Engagement [PDF, 441 KB] 

External resources about integrity

Integrity in the public sector

Integrity and Conduct – Te Kawa Mataaho Public Service Commission

Putting integrity at the core of how public organisations operate – Office of the Auditor-General New Zealand

Integrity in Public Procurement – OECD

Identifying and managing conflicts of interest

Managing conflicts of interest: Guidance for public entities – Office of the Auditor-General New Zealand

Conflict of interest – OECD 

Anti-competitive behaviour

Avoiding anti-competitive behaviour – Commerce Commission

Serious Fraud Office

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