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Rule 32:
Contract award notice

Primary requirement

  1. Agencies must publish a contract award notice on GETS within 30 business days of all parties signing the contract/s.

Application

  1. The contract award notice must include:
    1. the agency’s name and address
    2. the successful supplier’s or suppliers’ name/s and address/s
    3. a description of the goods, services or works
    4. the date the contract/s was awarded
    5. the term of the contract/s
    6. the expected spend under the contract/s, or the highest and lowest offers the agency evaluated to award the contract
    7. the type of procurement process used
    8. if the agency claimed an opt-out (Rule 11) or exemption from open advertising (Rule 12), the circumstances that justify the opt-out or exemption
    9. a New Zealand Business Number (NZBN) where available
    10. any other information, as requested by the Procurement System Leader, for example information on what economic benefits to New Zealand have been built into the procurement.
  2. The Procurement System Leader may publish a report identifying contracts notified on GETS for which a contract award notice has not been published.  

More information

Expected spend

The expected spend under the contract, mentioned in 2f of Rule 32 above, could be the contract price, if this is fixed, or an estimate of the total value of the contract over its life.

For panel contracts established under Rule 22, this could be an estimate of the historical spend for the category of goods and services covered by the panel.

Secondary award notices

See Rule 22 for information about publishing Contract Award Notices for secondary procurements.

Security concerns

In exceptional circumstances, like where the personal safety or security of a supplier could be at risk, an agency may withhold the name and address of the successful supplier.

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