Planning your procurement
This section describes the steps required in the planning phase of your procurement.
Procurement planning
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Rule 15 :
Planning
Explains what to take into account when agencies plan their procurements.
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Rule 16:
Broader outcomes
Explains what broader outcomes are, and where agencies must incorporate them in their procurement activities.
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Rule 17:
Increase access for New Zealand businesses
Explains the circumstances where agencies must incorporate opportunities for New Zealand business (priority outcome 1).
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Rule 18:
Construction skills and training
Explains the circumstances where agencies must consider and incorporate questions about the upskilling and development of the construction workforce (priority outcome 2) when procuring construction works.
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Rule 19:
Improving conditions for New Zealand workers
Explains the circumstances where agencies must require their suppliers to show that they comply with all relevant employment standards and health and safety requirements (priority outcome 3).
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Rule 20:
Transitioning to a net zero emissions economy and designing waste out of the system
Explains the circumstances where agencies must support the procurement of low-waste and low-emissions goods and services and to assist with significant waste reduction (priority outcome 4).
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Rule 21:
Annual procurement plans
Explains what must be included in an agency's Annual Procurement Plan and when they are due.
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Rule 22:
Significant procurement plans
Explains when an agency must submit a Significant Procurement Plan.
Preparing to approach the market
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Rule 23:
Third-party agents
Explains how an agency may use third-party agents in their procurement.
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Rule 24:
Procurement advice
Explains when an agency should not purchase procurement advice from a supplier.
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Rule 25:
Subcontracting
How the Rules should be applied to subcontracting arrangements.
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Rule 26:
Delivery date
What to consider when setting the delivery date for goods, services, or works.
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Rule 27:
Technical specifications
How to outline technical specifications in a way that doesn't create unnecessary obstacles for suppliers.
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Rule 28:
Pre-conditions
Explains that an agency may include pre-conditions for participation in its procurement process and what an agency must and must not do when setting these pre-conditions.
How much time should I give to suppliers to respond?
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Rule 29:
Sufficient time
Explains that an agency must allow suppliers sufficient time to respond to a Notice of Procurement and the key factors to take into account when calculating sufficient time.
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Rule 30:
Minimum time periods
Explains that minimum time periods apply and how these should be applied.
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Rule 31:
Allowable reductions
Explains the circumstances when an agency can reduce the time period for suppliers to respond.
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Rule 32:
Business day
Explains what is considered a business day and a clear business day, and that agencies must calculate time periods in clear business days.
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Rule 33:
Fair application of time
Explains the time period set by an agency must apply to all interested domestic and international suppliers.
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Rule 34:
Minimum time periods by process
Explains the minimum time periods that must be applied to different types of procurement processes.