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COVID-19 procurement update – for agencies

Here is the latest procurement-related information for government agencies.

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Latest updates

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Procuring hand sanitiser

As the country unites to fight COVID-19 following basic hygiene measures has become the new normal for us all. Rigorous use of physical distancing, hand washing and regularly cleaning surfaces are the most effective actions, we can take.

As businesses reopen at Alert Level 3, and more workers return to the workplace under Alert Level 2, demand for hand sanitiser is set to increase. Demand is expected to remain high for the foreseeable future.

Washing and drying hands kills the virus by bursting its protective bubble. Washing often, with soap and water for at least 20 seconds is more effective than hand sanitiser. Please try to make hand sanitiser only available where workers cannot access soap and water. 

The government is currently working with industry to increase supply of hand sanitiser. 

Here are a few ways you can help ensure the ongoing availability of hand sanitiser in your workplace:

  • Order small quantities more frequently and don’t stockpile. This helps to even out demand and ensure the needs of the many can be met.
  • Place forward orders with your supplier to give them visibility of your ongoing supply needs, and the quantity of stock that they need to hold to meet customer demand. This helps government and industry plan for New Zealand’s needs.
  • Consider retaining and reusing small pump bottles (250-500ml) wherever possible and refill from bulk containers (1-5ltr) as pump dispensing bottles are currently in short supply. 

Responsible use of hand sanitiser means New Zealand workplaces will continue to have enough now and throughout the fight against COVID-19.

Thank you for your assistance.

International air freight services

We have put in place an arrangement for the supply of international air freight services and domestic distribution of essential goods to the New Zealand Government in response to COVID-19.

This offer is open to all eligible government agencies and their wider supply chains and is optional for participation.

Find out more about the international air freight letter of offer.

Prioritising ICT resources

With an increased demand on ICT resources nationwide, the office of the Government Chief Digital Officer (GCDO) is prioritising agency demand for ICT goods and services based on the services being delivered by that agency.

As a result, you may find that orders from other agencies are given priority over yours, depending on requirements. New Zealand Government Procurement is working with manufacturers, distributors and suppliers to assist GCDO with the prioritisation.

For any queries relating to this prioritisation, please contact GCDO@dia.govt.nz or visit the Digital.govt.nz website.

Support for government organisations during COVID-19 - Digital.govt.nz

Annual Procurement Plans

As a result of the current COVID-19 situation, agencies may be reprioritising their procurement activity over the coming year.

We would like to provide an up to date list of APPs for the market that reflects any new priorities and so we will be asking agencies to update us in June with any changes to procurement plans. If you have already updated your APP in light of COVID-19, you can email your updated list to us at Procurement Planning.

Sharing this information with the market is one way we can make it easier to do business with government, and help New Zealand businesses recover from the effects of the COVID-19 pandemic.

All-of-Government (AoG) and Government Property Group (GPG) sourcing activity

Read an update on AoG and GPG tenders and contracts in light of COVID-19.

All-of-Government and Government Property Group sourcing activity

Guidance

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Emergency guidance - temporary workers and contractors

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COVID 19: Government contract guidelines to support the construction industry

Government has implemented the first action from the Accord's Construction Sector Response Plan and issued guidance and expectations to agencies on managing contracts during the shutdown.

COVID 19: Government contract guidelines to support industry - Construction Sector Accord

Additional guidance is now available on the complex process of establishing the fair value of contract variations.

The new guidance includes a set of principles for parties to follow when negotiating the cost of the variation, and outlines the factors to take into account. It lists the types of costs contractors can claim and notes that they need to be able to demonstrate they have incurred these costs and have tried to mitigate them where possible. There is also guidance on a fair approach to ‘idle labour’ costs, which has been an emerging contentious issue in the sector.

COVID 19: New guidance on contract variations - Construction Sector Accord

Continue to build your procurement capability

There are some great courses you, and your team, can access on our online learning management system, Hīkina, to continue building your procurement capability.

These include:

  • Demystifying procurement – for procurement beginners, or practitioners who would like to refresh their knowledge.
  • Government Procurement Rules – explore the rules in this interactive briefing video.
  • Debriefing suppliers – how to conduct a quality debrief.
  • Early market engagement – explore best practice and how to avoid the risks.
  • Broader outcomes – introduction to broader outcomes, including courses on:
    • Using procurement to ensure Health and Safety outcomes are met
    • Ensuring employment standards are met through procurement
    • Increasing access for New Zealand business
    • Reducing emissions from the government fleet
  • Social Services procurement – for understanding cultural competency and procurement practice, with a focus on managing social services contracts.

Hīkina – Learning for Government Procurement and Property

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