Changes to procurement reporting
We’ve made some changes to streamline and improve procurement capability reporting, including aligning the due dates for three reports and giving you more time to complete.
Your Annual Procurement Plan, Significant Services Contract and Procurement Capability Index reports are all due on 1 October 2018.
Following agency feedback we’ve changed the Significant Service Contract report, so we can provide you with better analysis and support better sharing of insights. Some of the changes include:
- A standard list of contract categories to describe your contracts.
- Inclusion of agency estimated total annual spend to demonstrate a contract’s significance in your agency’s procurement portfolio.
- Introduction of the NZBN to validate supplier names.
- Addition of contact details so that we can provide you with analysis and insights.
This year the Procurement Capability Index has moved to an online form. The new tool will be faster and easier to use with enhanced reporting capabilities and built-in approvals. Your nominated procurement lead will soon be sent information about completing the new form. Please contact procurement@mbie.govt.nz if you are unsure whether your agency has completed the necessary steps.
Your Annual Procurement Plan gives suppliers advance notice of upcoming opportunities and also helps identify common trends in the types of goods and services purchased by government.
Remember there is no need to include secondary procurement or planned purchases under an All-of-Government contract or a common capability contract as the lead agency will list these on their plan.
Agencies required to comply with the Government Rules of Sourcing are required to complete all three reports by 1 October 2018.