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​​Property planning

GPG provides guidance to agencies who need to develop and maintain property plans.

Quality property planning supports:

  • the grounding of property investments in organisational strategic thinking
  • robust thinking and planning to avoid resource-intensive reactive issue resolution
  • a view of property requirements across the government property portfolio
  • improvement in the utilisation of Crown resources and value for New Zealanders.

Quick facts

  • Office space and public interface areas are in scope.
  • Entities required to develop property plans, to be approved by GPG, are:
    • Public Service departments
    • Non-Public Service departments (except Office of the Clerk of the House of Representatives, and Parliamentary Services)
    • Crown agents (except District Health Boards)
    • Note: some small agencies with minimal property commitments are not required to produce property plans.
  • Significant related planning is:
    • investment-intensive agencies are required to develop and maintain Long-Term Investment Plans (LTIPs) (including property leases) with at least a 10-year view. Other agencies in scope of the circular must have a current medium-term plan which contains appropriate information to fulfil the same purpose as a long-term investment plan.
    • Public Service departments must develop and maintain medium-term plans which present a comprehensive integrated view of planned activity for the next four years. These are known as ‘Four-year Plans, or 4YPs’.
  • Agency property plans must be refreshed and approved by GPG at least once every two years (biennially) to keep them relevant to the agency’s organisational strategic thinking and intentions.
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