There are five main types of storage.
Ensure storage room is located away from natural light or has blockout blinds.
Room humidity and temperature is maintained within standards required by Archives New Zealand.
Rolling type shelving with fixed height shelves for Codafile-type storage is recommended.
All shelving/storage should have a maximum height of 2130mm and be seismically restrained suitable for a Modified Mercalli Scale level 7 event at least. Also provide bungy cords to the front of each shelf for further file earthquake restraint.
All lighting should be sensor controlled.
Ensure there are power and data outlets in the vicinity of the layout table for computer, printer and electric hole punch.
If an appropriate utility area is not located nearby, provide:
Consider digitising records and storing them electronically to reduce paper storage requirements and allow faster and more convenient access.