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Common specifications of assets and infrastructure will maximise the effectiveness of the workspace, allowing teams to be efficiently structured around projects and activities.
Agencies shall, when procuring soft fit-out assets, do so through suppliers contracted under a Common Capability Contract (CCC) – for example, the CCC for Office Furniture and Related Services – or an All-of-Government (AOG) contract; where such contracts are available.
Agencies shall transition to available CCC’s or AOG contracts at the earliest opportunity; as existing contracts expire.
Agencies should depreciate their lessee assets over, either the time period determined by their financial policy, or over the current term of the lease associated with the assets, whichever is the lesser. This will ensure that agencies, at the end of a lease, are able to make office accommodation decisions unencumbered by any residual lessee asset book value.
Office areas should have a generic fit-out to make it easy for different agencies to share the same space or for agencies to shift from one space to another with minimal modification.
Agencies should use furniture and/or fittings such as moveable partitions, hanging partitions, moveable screens, storage units, and/or plants to divide space rather than immovable features such as conventional walls and fixed partitions. This will enable the quick and easy re-configuration of space.
Where meeting rooms are required agencies should assess the cost and benefit of using operable/moveable walls to enable space to be quickly and easily reconfigured to meet a range of requirements. Operable/moveable walls can be used where agencies face significant variability in their day-to-day optimum meeting room number and size configuration.
To enable the quick and easy installation and where necessary, removal of fixtures such as wall and ceiling mounted equipment, agencies should use brackets which are adjustable and able to accommodate the widest range of equipment (e.g. Flat Display Mounting Interface or VESA mount brackets).
Agencies should also refer to GPGs Workplace Standards and Guidelines for office space, paying particular attention to the standards and guidelines developed for the ‘Choice of work settings’, ‘Shared collaborative and quiet spaces’, ‘Utilisation of technology’ and ‘Mobility and adaptability’ principles.