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Rule 37:
Notice of Procurement

Explains the requirements of a Notice of Procurement.

  1. The Notice of Procurement must:
    1. be published on GETS
    2. be available on GETS until the deadline for supplier responses
    3. contain all of the information required under Content of Notice of Procurement (Rule 38).
  2. A Request for Information (RFI) is not a Notice of Procurement. It is a market research tool. Agencies must not use a Request for Information to select or shortlist suppliers.

Examples of a Notice of Procurement

Examples of a Notice of Procurement include:

  • Request for Quote
  • Registration of Interest
  • Request for Tender
  • Request for Proposal
  • Invitation to Participate in a Competitive Dialogue process
  • Invitation to Qualify for a Pre-qualified suppliers list
  • Invitation to Participate in a brainstorming session such as a hackathon.

A response from a supplier is a supplier’s reply to a Notice of Procurement. Examples include:

  • Registration of Interest
  • Quote
  • Tender
  • Proposal
  • Application to Participate in a Competitive Dialogue process
  • Application to qualify for a Pre-qualified suppliers list.

Engaging with the market

The process described in the Rules is the formal process of approaching the market.

However, you can and should engage with the market before this stage. It is important that you use this opportunity to understand the market but do not commit your agency to any decisions.

Engaging with the market before planning your approach to market is particularly important for incorporating broader economic, environmental, social and cultural outcomes into your procurement. You can read information on good practice market engagement on the plan your procurement page.

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