Joining and using the office furniture contract

Joining this common capability contract

• 1

  Check if you're eligible

  Common capability contracts are open to the New Zealand public sector. This includes:

  • agencies within the state sector
  • local authorities, and
  • state funded schools.

  Check your agency's eligibility

• 2

  Sign a Non-Disclosure Agreement (NDA)

  If your agency hasn't already joined any AoG contracts, you must sign and return an NDA before you can access confidential information about the contracts.

  Email us to request a copy or to confirm if your agency has already signed one.

• 3

  Log into our website

  An agency login is required to access commercially sensitive information on this contract. This gives you access to details such as pricing, benefits and supplier information. To set up an account you will need to use a RealMe login so that we can verify your identity.

  Set up an account

• 4

  Assess your business requirements against the contract

  Your agency should consider any existing contracts you have when you're assessing the suitability of this contract for your business needs. Make sure you honour any current contract arrangements you have, particularly with regards to the notice period and payment on outstanding orders.

  You should engage with the panel suppliers to ensure they understand your unique agency requirements. The contact details can be found on the supplier page - you will need to be logged in to see these.

  You can contact us for more information and support around transitioning to this contract.

• 5

  Read the Supplier Agreements

  Each supplier has signed an agreement with MBIE. A copy of each agreement can be found on the suppliers page.

  Office furniture suppliers

• 6

  Complete the Form of Accession

  To join the office furniture contract, you need to complete the Form of Accession. This will allow you to purchase from any supplier on the panel at any time. You do not need to select a single supplier.

  Office furniture - Form of Accession

• 7

  Buying office furniture

  Consider the opportunity to realise greater value and benefits by aggregating your annual or pipeline of upcoming, anticipated demand for furniture and seek quotes from providers based on these values.

  1. The Government Procurement Rules apply, refer to your agency’s procurement policy and processes in the first instance, there will often be guidance on All-of-Government or syndicated agreements in your internal Procurement Policy document.
  2. If your purchase is under $100k, follow your agency procurement rules. You may be advised to sole source direct to one supplier or request 3 quotes.
  3. If your purchase is over $100k, a secondary procurement process has been agreed with the panellists (see clause 5.2 of the agreements).
  4. Goods or Services may then be ordered by following your agencies purchasing methodologies.
  5. It is a courtesy to advise a panel member if they have been unsuccessful with their quote.

  End of process