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Spotlight on reporting – Agency reporting for March 2022

The next reporting deadline is 1 March 2022 for broader outcomes, progressive procurement policy, procurement capability index and significant service contracts framework.

The next reporting deadline is 1 March 2022, and we are collecting reporting on:

  • Broader outcomes
  • Progressive procurement policy
  • Procurement Capability Index (PCI)
  • Significant Service Contracts Framework (SSCF).

All government procurement mandated agencies must complete this reporting.

Frameworks, reporting and advice

Broader outcomes reporting

We collect most of the broader outcomes reporting information automatically via systems such as GETS (Government Electronic Tender Service). However, we still require manual reporting for priority outcome three: improving conditions for New Zealand workers – and its designated contracts for cleaning, security and forestry.

Reporting on broader outcomes

Progressive procurement policy

Progressive procurement reporting forms part of the broader outcomes reporting framework. This reporting covers the period 1 July – 31 December 2021. It requires all mandated agencies to report on their progress against a 5% target of their relevant annual procurement contracts awarded to Māori businesses.

If you submitted reporting last year for the period 1 July – 30 September 2021, you can either resubmit the same contract data, or review and refine the data before resubmitting, as well as submitting your data for the period 1 October – 31 December 2021.

This adjustment to reporting periods aligns progressive procurement reporting to the broader outcomes reporting framework. It also helps us build a robust baseline for future analysis.

The Te Kupenga Hao Pauaua collection tool has an updated list of businesses with the Māori Business Indicator.

Reporting on progressive procurement policy

Procurement Capability Index

The October 2021 PCI reporting deadline was extended due to COVID-19 and is due 1 March 2022. If you have already submitted the PCI reporting for the 2020/2021 period, you don’t have to do anything else. The PCI self-assessment helps you measure the maturity of your agency’s procurement capability, set annual and long-term targets and plan training and development to improve that capability over time.

Procurement capability index

Reporting your significant service contracts

Significant service contracts are contracts that are critical to your agency’s objectives. This report asks for information about the contracts, risk measures and how the contracts are performing.

You can have even better visibility of your strategic suppliers if you combine reporting on significant service contracts with supplier segmentation. Segmenting suppliers can help you understand which suppliers are most critical to achieving your business objectives. Our supplier management toolkit provides best practices and techniques for managing strategic suppliers and can help you with the segmentation process.

Significant service contracts framework

Supplier management toolkit and guidance for leaders

Managing suppliers under the significant service contracts framework

If you have any questions about this reporting round, please email the Procurement team.