Late last year the Ministry of Business, Innovation & Employment Hīkina Whakatutuki (MBIE) completed the procurement process for an eInvoicing open syndicated panel of access point providers.
This open syndicated panel is available to agencies within the public sector, including public service departments, non-public service departments (such as the New Zealand Police), Crown entities, state-owned enterprises and local authorities.
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The agreement covers the provision of eInvoicing capabilities and associated services, based on the global Peppol standard, including:
- eInvoices – ability to receive and send eInvoices.
- Connector services – ability to provide an interface to FMIS software and other applications (P2P, accounts receivable) that may not natively support eInvoicing.
- Document translation services offered by the supplier to minimise the changes required to finance systems to enable receiving and sending eInvoices (including validation and mapping services).
- PEPPOL SMP to confirm and clarify the ability to query/lookup and determine whether an organisation can send/receive an e-Invoice.
- eProcurement – ability to send and receive other eProcurement documents including purchase order, invoice response and self-billing invoices.
- Adherence to and enforcement of the A-NZ industry practice statement for invoice content
- Invoice response capability.
- Ability to report on the usage of eInvoicing by participating agencies.
By adopting eInvoicing through a PEPPOL services provider, agencies will be able to:
- Send and receive eInvoices.
- Reduce invoice process costs for the agency, their suppliers and customers.
- Shorten payment cycles to suppliers.
- Reduce manual handling and error correction through automation.
- Reduce fraud through the use of a secure network and by verifying invoice senders.
A buyers’ guide is available on request by emailing our Procurement team.