Recently we ran a pilot and asked agencies a number of questions to understand the current state of procurement and contracting data, and their pain points of reporting. This helped inform the development of a broader outcomes reporting and monitoring framework.
Government procurement activities offer a unique opportunity to achieve broader cultural, economic, environmental and social outcomes for New Zealand. We now have four priority outcomes for agencies to start focusing on: increasing access for New Zealand businesses; construction skills and training; improving conditions for New Zealand workers; reducing emissions and waste.
We also need a way to measure and report on progress as we all work to implement the broader outcomes priorities. The new reporting framework sets out how we will monitor and report on procurement activities, processes, programme outputs and programme outcomes. This is to support the improvement of procurement practices across the New Zealand public sector and to enable the procurement system to generate greater public value.
The initial focus of the framework is on broader outcomes but it will incorporate all procurement reporting over time.
The new framework is based on the following key principles:
- automating collection of information, where possible
- using current data sources where possible
- requesting only relevant information from agencies that link to the objectives of the framework
- making sure insights are shared with agencies; and
- introducing a common data standard for efficient aggregated reporting.
We’re taking steps to minimise any additional reporting on agencies by using automation and digitisation where we can. For example, the New Zealand Business Number (NZBN) will be built in to GETS. This will improve the way suppliers interact with the system and it will make it easier to collect data.
The first year of reporting will be 2020/21. We will support agencies to take steps to prepare between now and then. A number of performance indicators have already been developed that will align to the broader outcomes priority areas within the Government Procurement Rules. This will be published on our website in due course with further information on what will be required from agencies by October 2020.
We will be holding events in early 2020 to talk further about agencies’ obligations under the broader outcomes reporting framework.
If you have questions email us.