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Pre-procurement

Annual Procurement Plan (APP)

An APP is a rolling list of procurements that are planned to be initiated within the next 12 months. Agencies covered by the Government rules of sourcing are required to submit their APPs to MBIE for publication (Rule 17) on our website. MBIE collates all APPs into a master spreadsheet which is available to both agencies and suppliers and published on this website. APPs are useful in facilitating cross-government procurement planning.

The APP is designed to capture the following types of procurements:

  • new contracts for goods, services and refurbishment works valued at NZ$100,000 or more
  • new contracts for construction works valued at NZ$10 million or more
  • existing contracts due for renewal
  • new collaborative contracts such as All-of-Government (AoG), common capability and syndicated procurements.

The APP is a planning document and not a commitment for the agency to purchase the goods or services listed. All forecast procurements listed in an agency’s APP are subject to change or cancellation.

Agencies do not need to include secondary procurement in their APP. Secondary procurement is where an agency intends to purchase goods and services under an existing panel arrangement such as AoG, syndicated or common capability contracts, or the agency’s own panel arrangements.

APPs must be updated by agencies twice a year by 1 March and 1 October.
 

For more information:

 

Extended Procurement Forecast (EPF)

An EPF is a rolling list of procurements that are planned to be initiated over the next one to four years. Agencies covered by the Government rules of sourcing are required to submit their EPFs to MBIE (Rule 18) for review.

EPFs form an important part of an agency’s medium-term procurement planning. By planning for future procurements, agencies are able to predict spend, allocate resources and start individual procurements in sufficient time to deliver optimal outcomes and value for money.

EPFs are aligned with other government planning processes, such as Four Year Plans, and are important in facilitating cross-government procurement planning. MBIE reviews EPFs and identifies common trends, which informs strategic procurement across government.

The EPF is designed to capture procurements that fall into one or more of the following categories:

  • have an estimated total value over the whole-of-life of the contract of NZ$5 million or more
  • due to the nature or complexity of the procurement, it would expose the agency or government to significant risks if it were not delivered to specification, within budget and on time
  • have the potential for cross-government collaboration or resource sharing.
  • it is a significant procurement activity.

EPFs must be updated annually by agencies by 1 October each year.

For more information:

Last updated 10 February 2017